The cover letter is your introduction to a prospective
employer. In fact, a resume should never be sent
without one. A cover letter presents your resume
to the reader and expands on points that may have
been covered briefly in the resume.
A good cover letter is brief, to the point, and
no longer than one page. If a reader takes no
more than 30 seconds to read a resume, even less
time is spent reading a cover letter so it's worth
investing the effort write it well. Here are some
pointers that can help:
1. Communicate clearly in your letter what
you are looking for and give a brief summary
of your skills and experience. Give the reader
enough information to persuade him or her that
it's worthwhile to read your resume. Since all
jobs require effective communication skills,
the cover letter is one way to demonstrate those
skills. Clear communication is especially critical
if the person reading your letter is not a scientist.
2. If you're in the midst of a full-blown job
search, resist the temptation to develop a generic
cover letter. Whether you are responding to
an advertised position in Chemical & Engineering
News or a position advertised on a company's
Web site, tailor your letter to address the
advertised requirements. Add value to your letter
by highlighting achievements that are related
to the position you are applying forbut don't
restate your entire resume.
3. Personalize your letter and mention why
you're interested in working for the company.
If you can, include pertinent information such
as recent acquisitions, new projects, or company
milestones. Were you impressed by any of their
products? Show the company you're serious about
working for them. Whenever possible, address
your letter to a specific individual.
4. Don't provide salary information if the
ad does not specifically request it. If the
ad asks for salary requirements, avoid stating
a specific number. You cannot negotiate a salary
unless you have an offer in hand and generally,
statements like these are used to screen candidates
in or out. For example, you could write, "My
salary requirements are negotiable depending
on the position requirements." Your goal
is to negotiate a salary based on the job you're
applying for, not what you are currently earning
now.
5. As in resume writing, check, double check,
and triple check your cover letter for typos
and grammatical errors. Then ask a friend to
check it again for you.
Anatomy of a Cover Letter
Opening Paragraph. The first paragraph
of your letter should indicate how you learned
about the job opening. If you are responding to
a newspaper ad, reference the newspaper and the
date the ad appeared. If you are sending your
resume at the suggestion of a specific person,
be sure to include that information.
Second Paragraph. Here is where you add
the value to your resume. Provide the reasons
why you're the best candidate for the job and
include specific accomplishments from your resume.
A bulleted list may be more effective here than
a straight text paragraph.
Third Paragraph. This is the final paragraph
of your letter. You can mention that you will
follow up in a week with a phone call to set up
an appointment but only if you intend to do so.
Be sure to provide a telephone number where you
can be reached.
E-mailing Your Resume?
If you will be sending your resume by e-mail,
the same rules generally apply when you write
your e-mail cover letter. Since you will be attaching
your resume to the e-mail, your message should
likewise persuade the reader to open the attachment.
The critical difference between a hard (paper)
copy and e-mail cover letter is that you will
need to craft a specific subject line for the
e-mail to let the reader know that it's not a
junk e-mail. Given the high volume of e-mail that
people receive on a daily basis, it's simply common
courtesy to let the reader know what the message
is about. For example if you are sending your
resume to someone you met at a conference, the
subject line could read "Follow up: Resume
of William Charles".
When you use e-mail to send your resume, invest
the same time and effort to carefully craft your
letter as you would a hard copy. People will still
print out and save e-mail messages so you want
what you write to reflect well on you.
Tips on Resume
Preparation, published by the ACS Department
of Career Services, is a guide to help you make
the best first impression possible on a potential
employer and includes sample cover letters.
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